> ## Documentation Index
> Fetch the complete documentation index at: https://docs.acelabusa.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Replacing a Product in Schedules

> Learn how to replace a product or placeholder with another product while retaining data already added to custom fields.

*Written by Armaan Shah · Updated March 18, 2026*

Replace any product in your schedule with a different one from the Acelab catalog — without losing your row's position, custom field data, or notes. This is especially useful for swapping out placeholder products once you've made a selection.

***

### Before You Begin

* You must be a project **Admin**, **Creator**, or **Editor** to replace products.
* Replace Product is available on any row that has a product, placeholder, or manufacturer-only value assigned. It is not available on empty rows.
* Replace mode searches the **global Acelab catalog only**. You cannot replace with a Custom Product. If you need a Custom Product in place of an existing product, remove the current product and add a Custom Product instead.

***

## How to Replace a Product

<Steps>
  <Step title="Navigate to **Schedules**" />

  <Step title="Right-click the product row you want to replace" />

  <Step title="Select **Replace Product** from the context menu">
    <img src="https://mintcdn.com/acelab/Vofo8jTME_0WN-VB/images/help-center/working-on-projects/replacing-a-product-in-schedules/img-1.png?fit=max&auto=format&n=Vofo8jTME_0WN-VB&q=85&s=6c515686e26951cabbd8cab2a215ffcd" alt="" width="295" data-path="images/help-center/working-on-projects/replacing-a-product-in-schedules/img-1.png" />
  </Step>

  <Step title="The **Explore Products** modal opens in Replace mode.">
    The header shows which product you're replacing.

    <img src="https://mintcdn.com/acelab/Vofo8jTME_0WN-VB/images/help-center/working-on-projects/replacing-a-product-in-schedules/img-2.png?fit=max&auto=format&n=Vofo8jTME_0WN-VB&q=85&s=f142377cb6a9e6f9bacb5f6bfc80da3a" alt="" width="520" data-path="images/help-center/working-on-projects/replacing-a-product-in-schedules/img-2.png" />
  </Step>

  <Step title="Search by keyword and use the **Category** and **Manufacturer** filters to narrow results" />

  <Step title="Select the product you want to use. Only one product can be selected at a time" />

  <Step title="Click **Replace Product** to confirm" />
</Steps>

A success message will appear once the replacement is complete.

***

### What Happens to the Row Data?

The replacement is in-place — the row stays in its current position and does not move or reorder.

| **Data type**         | **After replacement**                                                                     |
| --------------------- | ----------------------------------------------------------------------------------------- |
| Row position          | Preserved — row stays where it is                                                         |
| Custom field values   | Preserved — all data you added carries over                                               |
| Notes                 | Preserved                                                                                 |
| Quantities & units    | Preserved                                                                                 |
| Acelab Default Fields | Updated to match the new product (e.g., product name, manufacturer, MasterFormat section) |

<Tip>
  **💡 Tip:** This makes Replace Product ideal for working with custom products. **[Add custom products](/help-center/working-on-projects/adding-custom-products-to-your-schedules)** to your schedule as a checklist during early project phases, fill in custom field data as you go, then use Replace Product to swap in the final selection — all your field data stays intact.
</Tip>